IMPORTANT
The purpose of this notice (together with our Terms of Use) is to inform you as a User of our service, or as the Subject of the service, of the data relating to you that we collect and use in connection with this website and the uses (including disclosures to third parties) we make of such data. It also provides information about your rights and about how you can contact us if you have questions about how we handle your information.
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General Statement
We are Eaglegal Limited trading as Courtsdesk from our offices at Dogpatch, Unit 1 CHQ Building, Custom House Quay, Dublin 1, D01 Y6H7 (“Courtsdesk”, “we”, “us”, “our”).
Your privacy and trust are important to us and we take seriously our responsibilities under applicable data protection law, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. The purpose of this notice is to inform you of the data relating to you that we collect and use in connection with this website and the uses (including disclosures to third parties) we make of such data.
We are not responsible for the content or privacy practices of any linked sites. Any external links to other websites are clearly identifiable as such.
Some technical terms used in this statement are explained at the end of this page.
As a user of the service, if you have any questions about our use of your personal data, please contact dpo@courtsdesk.com.
As a subject of the service, it is likely that your personal information was gathered or created by the Judiciary, Her Majesty’s Courts and Tribunal Service or the Ministry of Justice in connection with your appearance in court. Further information in this regard is available below. If you have any questions about how they create or use your personal data, please visit their data policies (listed below) or contact:
HMCTS: the MoJ data protection officer can be contacted at:
The Data Protection Officer
Ministry of Justice
3rd Floor, Post Point 3.20
10 South Colonnades
Canary Wharf
London
E14 4PU
or by email: DPO@justice.gov.ukThe Judiciary: the Judicial Office data privacy officer can be contacted at:
11th Floor Thomas More Building,
Royal Courts of Justice,
London WC2A 2LL
or by email: JODataPrivacyOfficer@judiciary.uk -
Collection and Use of Personal Information – User
As a user of our Service, Courtsdesk does not collect any personal data about you on this website, apart from information which you volunteer. This personal data may include:
- Your name and contact details, including your address, phone number and email address.
- Your credit/debit card or bank account details.
- Any other personal data relating to you that you provide to us or that we generate about you in connection with your use of this website.
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Collection and use of Technical information – User
As a user of our service, when you visit our website, the following information is retained about that visit:
- The IP address of the visitor’s web server.
- the top-level domain name used (for example .ie, .com, .org, .net).
- The previous website address from which the visitor reached us, including any search terms used.
- Google Analytics which shows the traffic of visitors around this website (for example pages accessed and documents downloaded).
- The type of web browser and operating system used by the website visitor.
Courtsdesk will make no attempt to identify individual visitors, or to associate the technical details listed above with any individual. It is the policy of Courtsdesk never to disclose such technical information in respect of individual website visitors to any third party (apart from our internet service provider, which records such data on our behalf and which is bound by confidentiality provisions in this regard), unless obliged to disclose such information by law. The technical information will be used only by Courtsdesk, and only for statistical and other administrative purposes.
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Purposes of processing and legal basis – User
As a user of our service, we will use personal data relating to you for the purposes of:
- Dealing with any queries that you have submitted to us.
- Improving and developing this website.
- Carrying out research and user surveys.
- Sending you emails with summaries of updates to people, cases, and companies you are watching and/or news stories, and/or occasional emails about new features and product updates. The emails sent are subject to any preferences that you express when we collect your contact details or subsequently. You can opt out of receiving any or all of these emails from us at any time by going to the Manage Account page for your account or by contacting help@courtsdesk.com.
- Generating and analysing statistics regarding usage of this website, including the frequency of use of individual pages (where possible, personal data will be anonymised before being used for this purpose).
- Fraud prevention, investigation and detection.
- Establishing, exercising or defending legal claims.
The legal bases on which we process your personal data are that this is necessary for:
- Our legitimate interests in conducting our business in ensuring the proper management and functioning of our services. We will not process your personal data for these purposes if to do so would constitute an unwarranted interference with your own interests, rights and freedoms.
- Compliance with a legal or regulatory obligation that applies to us.
- The performance of a contract with you or in order to take steps at your request prior to entering into a contract.
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Recipients of Personal Data – User
As a user of our service, we may disclose your personal data to other organisations in connection with the above purposes, including:
- To third parties who we engage to provide services to us in connection with this website, such as outsourced service providers, IT services providers, professional advisers and auditors.
- To competent regulatory authorities and bodies as requested or required by law.
- Analytics and digital service providers
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Retention – User
If you visit the Website to browse, read or download we automatically collect and store information about your use of the Website through certain cookies that are set. Please refer to our Cookies Policy for further information.
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Requirement to provide personal data – User
As a user of our service, you are not under a statutory or contractual obligation to provide us with any personal data. However, where you submit a query to us in the ‘Contact Us’ section of our website or submit a form such as registration for an account on our website or to sign up for one of our services, we will ask you to provide certain information, such as your name and email address. If you do not provide this information, we may not be in a position to process your request.
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Your rights – User and Subject
As a user or subject of our service, you have the following rights, in certain circumstances and subject to certain restrictions, in relation to your personal data:
- Right to access the data – You have the right to request a copy of the personal data that we hold about you, together with other information about our processing of that personal data.
- Right to rectification – You have the right to request that any inaccurate data that is held about you is corrected, or if we have incomplete information you may request that we update the information such that it is complete.
- Right to erasure – You have the right to request us to delete personal data that we hold about you. This is sometimes referred to as the right to be forgotten.
- Right to restriction of processing or to object to processing – You have the right to request that we no longer process your personal data for particular purposes, or to object to our processing of your personal data for particular purposes.
- Right to data portability – You have the right to request us to provide you, or a third party, with a copy of your personal data in a structured, commonly used machine readable format.
If you wish to exercise any of the rights set out above, please contact dpo@courtsdesk.com.
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Collection and Use of Personal Information – Subject
As a subject of our service, Courtsdesk does not collect any personal data about you on this website. However, personal data processed on this website may include names, dates of birth, addresses, email addresses, mobile number, national insurance numbers, nationality and ethnicity, financial information, sexual orientation, information about offences or alleged offences committed, physical and mental health information.
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Purposes of processing and legal basis – Subject
HMCTS work to administer criminal, civil and family courts and tribunals in England and Wales and support the judiciary. Courtsdesk supports their work to provide a more effective, transparent and responsive criminal, civil and family justice system for victims and the public.
As a subject of our service, the legal basis on which we process your personal data are that this is necessary for:
- Our legitimate interests in conducting our business in ensuring the proper management and functioning of our services. We will not process your personal data for these purposes if to do so would constitute an unwarranted interference with your own interests, rights and freedoms.
- Compliance with a legal or regulatory obligation that applies to us.
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Recipients of Personal Data – Subject
As a subject of our service, we may disclose your personal data to other organisations in connection with the above purposes, including:
- To third parties who we engage to provide services to us in connection with this website, such as outsourced service providers, IT services providers, professional advisers and auditors.
- To competent regulatory authorities and bodies as requested or required by law.
- Analytics and digital service providers.
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Data Privacy Policies of Originating Data Controllers
The Courtsdesk service is built upon personal information about data subjects mentioned in court and originally gathered or created by HMCTS, the MoJ or the Judiciary. For further information on their privacy policies, you can refer to these privacy notices:
The Judiciary
https://www.judiciary.uk/about-the-judiciary/judiciary-and-data-protection-privacy-notice/ -
Updates
This Privacy Statement is a live document and will be kept under regular review and updated as required. We encourage you to periodically review this policy for the latest information on our privacy practices.
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Queries and Complaints
If you have any queries or complaints in connection with our processing of your personal data, you can contact us at dpo@courtsdesk.com.
As a subject of our service, you also have the right to lodge a complaint with the Information Commissioner, where you can also receive independent advice about data protection. Details of how to lodge a complaint can be found on the Information Commissioner’s website or by calling the Information Commissioner at +44 (0)303 123 1113.
As a user of our service in the UK, you also have the right to lodge a complaint with the Information Commissioner, where you can also receive independent advice about data protection. Details of how to lodge a complaint can be found on the Information Commissioner’s website or by calling the Information Commissioner at +44 (0)303 123 1113.
As a user of our service in Ireland, you also have the right to lodge a complaint with the Irish Data Protection Commission if you are not happy with the way we have used your information or addressed your rights. Details of how to lodge a complaint can be found on the Data Protection Commissioner website or by calling the Data Protection Commissioner at +353 (0)761 104 800.
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Glossary of technical terms used
- Web browser
- The piece of software you use to read web pages. Examples are Google Chrome, Microsoft Internet Explorer, Firefox, Safari and Opera.
- IP address
- The identifying details for your computer, or your Internet company’s computer, expressed in “Internet Protocol” code (for example 192.168.72.34). Every computer connected to the web has a unique IP address, although the address may not be the same every time a connection is made.